Deciding on the best Content Management System (CMS)


Recently I emerged across a paper that will has a heading of “Content Management Trends… Growing way up, outward and forward… “. The cause cited was that CMS implementation reduces the authoring and design cost considerably. In addition to lessening the fee it boosts usability and facilitates faster implementations.

Typically the important question intended for the technology answer providers is tips on how to identify the almost all appropriate product or perhaps tool or aspect for a given problem? Out involving the end number of products available in the market which one is usually made for the business problem? There is absolutely no definitive answer yet certain guidelines could be set so that selection exercise is headed in the right direction. Following parts talk about a few of the high impact guidelines that will serve while a good begin. Record of the items discusses had been gleaned through the real life architecture analysis and solution enhancement exercises and were used for evaluating the competing CMS products against the specific customer needs. Ask these queries; see if its relevant to typically the application under consideration plus if so exactly how the CMS items being considered tackle them. At the end of the particular exercise you can have a reasonable notion of what any specific CMS product can give and the particular results can be excellent tuned through subsequent level of examination before zeroing straight down to a product or service.

Take note: The document offers used the name CMS but with regard to most of the particular cases the contents apply to both typically the CMS and WMS in general.



A CMS system is a tool plus not everyone applications a tool regarding exactly the identical purpose. When there are multiple contenders to choose from, a choice that is certainly strong on the critical business demands makes more feeling. Everyone will work with a CMS as a document repository but one might have to deal with a massive volume of info that doesn’t adjustments frequently and approval workflow process whereas one other may certainly not have that major data volume but managing documents can be an every day activity and that with stringent plus complex approval process. Some organization may need to possess strong collaboration capabilities where other might not need that. Setting the enterprise objectives very clearly will start the particular evaluation process inside the right path.


Who will be going to make use of the system is important to any software and a CMS is not a different. In headless cms involving the CMS even though a prime concern is definitely that however, written content providers could be counted as users mainly because they need to operate it with regard to managing the subject matter, their involvement being a lot more than an officer involved with managing some sort of traditional web application. Often times these users are not technically conversant and a very challenging User Interface (UI) may confuse these people. In many instances organizations do have some sort of technical support team assisting the content providers, but when that is not necessarily the truth proposed CMS must have an effortless and intuitive interface. Another aspect that will needs to be considered is the full number of users accessing the program and just how many regarding them would end up being accessing its at the same time.


As many of us have discussed just before, a CMS will serve as archive, but next essential question will be exactly what is in retail store for the repository. Apart from typically the amount of data some other points that need to have attention will be the sort documents, their preservation period, access levels and so on. The necessity high on repository font have to look for the CMS that encourages easy maintenance of documents libraries plus automate the archival process.


Once again like repository research will be a must have functionality, but is not all the situations will necessitate identical search capabilities. Questions concerning the scope of search have in order to be answered before a suitable suggestion may be made. For some cases search means searching typically the document and collection names while some other may need in order to tag the document with specific metadata and expand typically the search to that will. For the complex scenarios search might include scanning inside the particular document and typically the image libraries and even creating indexes that will can be researched efficiently. Often this kind of complex scenarios can demand implementing a separate google search separate from the CMS tool. For these kinds of cases the advised CMS and the particular search engine must be compatible with each other.


CMS products now supply facilities for boosting their capabilities by simply not only improving their existing functions but also including new ones. Using it even even more transactional pages may be added to the CMS option. If that is usually the case, these additional functions needs to be analyzed and combination checked whether the particular proposed CMS may meet those wants.


IT is usually no more about just collecting data and analyzing these people, but on second though it is, because it serves since base to the smart decision making. The majority of the CMS products have inbuilt analytics yet those features wasn’t able to be sufficient for several cases. There will be tools available for Web Analytics plus the recommendations have to ensure that their compatibility with the CMS.